Boards of Directors require effective communication to establish the company’s goals and help it reach those targets. Their communication could reveal sensitive information, including financial data that could be disastrous in the improper hands.

This is why ensuring that board communications are secure is so important, especially when technology changes the way business operates. In order to achieve this, boards must act and implement secure collaboration tools such as board portals and real-time messaging platforms. It is crucial that boards track and analyze their governance performance, including their approach to secure communications.

For example a board portal that facilitates seamless transitions between informal and formal channels of communication — such as group chats, emails, and texting — is crucial for secure board communications. This type of software offers secure, private ways to collaborate and share files. It also allows for real-time discussions and sharing of files. It should include features that give you granular control over access and deletion, as well as security protocols, such as encryption and backup.

In addition to a strong board portal secure instant messaging and meeting scheduling tools are important. They should be easy to use and run like popular texting, phone and email applications. They should also be equipped with extra security features, such as the ability of blocking messages and preset contacts. They will also automatically send notifications to read, and an “view-only attachment” option that blocks downloading screens, exporting, screen shots, and forwarding. To prevent data loss it is recommended that they be backup in multiple locations, including remote ones.

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Anderson Anselmo